Documents Required for GST Registration – A Complete Checklist for Businesses

PRAVEEN DILLIBABU
Nov 11
3 min read

Published by: Revenue Dynamics Tax Advisory

Date: 11 November 2025

Category: GST / Compliance

1. Introduction

Getting your GST registration is one of the first steps to make your business legally compliant in India. It allows you to collect GST, claim Input Tax Credit (ITC), and build trust with customers and vendors.

However, many applications get delayed or rejected due to missing or mismatched documents. This guide provides a simplified, updated checklist of documents required for GST registration in 2025 — customized for each business type.

2. Who Needs GST Registration

You must register under GST if:

✅ Your annual turnover exceeds ₹40 lakh for goods or ₹20 lakh for services (₹10 lakh for North-Eastern states).

✅ You sell online through e-commerce platforms (Amazon, Swiggy, Zomato, etc.).

✅ You make interstate supplies of goods or services.

✅ You operate as a casual or non-resident taxable person.

✅ You’re liable to pay reverse charge on inward supplies.

Updated GST registration document checklist for businesses in India – Revenue Dynamics Tax Advisory

3. Common Documents Required for All Applicants

These are mandatory for all types of businesses:

PAN Card of the business or applicant.
Proof of business address (electricity bill, rent agreement, or property tax receipt).
Aadhaar Card of the proprietor, partners, or directors.
Photograph of the proprietor/partner/authorized signatory.
Constitution of Business: Partnership deed, incorporation certificate, or registration document.
Digital Signature Certificate (DSC) – mandatory for Companies and LLPs.
Authorization Letter / Board Resolution – for the person authorized to sign and apply.

🟢 Note: Bank details can be added later after GSTIN approval — not mandatory at the time of application.

4. Documents Based on Type of Business

Business Type	Required Documents
Proprietorship	PAN, Aadhaar, Photograph, Proof of business address, Rent agreement (if applicable).
Partnership Firm / LLP	Partnership deed / LLP agreement, PAN of firm, registration certificate, partner IDs & photos, authorization letter.
Private Limited Company	Certificate of incorporation, PAN of the company, MOA & AOA, directors’ PAN & Aadhaar, board resolution, business address proof.
HUF	HUF PAN, Karta’s Aadhaar & photo, proof of business place.
Society / Trust / NGO	Registration certificate, entity's PAN, members’ IDs, authorization letter, and proof of address.

5. Documents for Online Sellers / E-Commerce Businesses

If your business sells via platforms such as Amazon, Flipkart, Swiggy, or Zomato, you’ll need:

✅ Marketplace agreement or listing ID

✅ Proof of business address and warehouse (if applicable)

✅ PAN, Aadhaar, and business incorporation documents

6. Additional Documents for Special Categories

Casual Taxable Person: Temporary address proof & estimated turnover declaration.
Non-Resident Taxable Person: Passport copy & authorized Indian representative’s details.
Government Department / PSU: Authorization letter & mandate document.

7. Common Reasons for GST Application Rejection

⚠️ Mismatch between the business name in PAN and the address proof.

⚠️ Missing authorization for signatory (for companies/partnerships).

⚠️ Unclear or expired address documents.

8. How Revenue Dynamics Tax Advisory Helps

At Revenue Dynamics Tax Advisory, we make GST registration smooth, fast, and error-free. Our experts assist with:

✅ Document verification & portal application

✅ Clarification replies for queries raised by the GST officer

✅ Post-registration setup — invoicing, e-way bill, and portal access

“We handle the details so you can focus on your business.”

9. Conclusion

Getting GST registration right the first time means smoother operations, faster ITC claims, and full compliance. With the correct documents and professional guidance, you can avoid rejection and go live quickly.